If you are the head librarian at your local library and are in charge of delegating tasks to employees and overseeing that computers, printers, and other pieces of equipment are working efficiently, you likely have encountered situations that involved losing important materials or dealing with a broken items from time to time. The tips that follow will help you keep on top of job duties and the maintenance of computers and other machinery.

Purchase CMMS Software And Train Maintenance Workers

Computerized maintenance management system (CMMS) software is designed to help you keep track of machinery that needs to be maintained. The software will allow you to input vital details about computers, printers, photocopiers, or other types of machinery that needs to be periodically serviced. For instance, if you recently purchased equipment, you can log details about the date that each item was obtained and the date that items need to be inspected and serviced.

If you keep tools and hardware in one part of the library for your maintenance workers to use when servicing items, the location of specific items can be added to the software's notes section that is designated for a specific amount of equipment. After you purchase software and practice using it, train the maintenance workers who are responsible for servicing machines so that they can look up vital information when needed. 

Use The End Of Each Shift To Inspect Workstations

If several librarians are responsible for specific workstations and are required to clean their work areas before the end of their shifts, let the staff members know that you are going to begin monitoring their stations to ensure that books and media materials are put away in their proper locations.

Provide librarians with stackable trays so that they can sort materials prior to placing them where they belong. As trays become filled throughout each work shift, librarians will be reminded of the items that need to be shelved and will be inclined to do so during times that they are not busy waiting on customers. 

Prepare A Chart That Lists Tasks

Hold a staff meeting to discuss the importance of cleaning the inside of the library and organizing materials as needed. Prepare a chart that lists basic tasks and write an employee's name next to each one. Request that the tasks are completed routinely and provide individuals with updated work duties each week. If everyone pitches in to perform the tasks, the library will have a neater appearance and it may be easier for each person to accomplish work duties.